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Record keeping advice
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<blockquote data-quote="LittleDudesMom" data-source="post: 386235" data-attributes="member: 805"><p>I have two large three ring binders. One binder I keep information I refer to on a regular basis - dividers for communication to/from school (emails printed out), a divider for interims and report cards, divider for BIP/FBA, divider for current IEP, and finally one divider on any current info whether it be research I've done on technology aids, news that I believe might be helpful to pass on at meetings, etc. That binder goes with me to IEP meetings.</p><p></p><p>The other binder contains all his past IEPs, his testing results, etc. Information I want to keep, but not required to travel with me every time I have a meeting at school.</p><p></p><p>Since you are talking much more paperwork, you might want to invest in one of those plastic file boxes with the handle on the top. I wouldn't do a bunch of duplicating. I would probably have a section for his testing, his IEP, his FBA/BIP, incident logs, and communications. Now, if you get a communication from the principal where there has also been an incident log and a additional communication from the Special Education teacher, staple all three together and keep it with the logs stuff in date order newest to oldest. That way all the incident logs are together. Any direct issue they would address at a meeting would probably direct result from an incident - if you pulled the incident log for that day, you would have all supporting paperwork together and not have to dig anywhere else. Makes you look much more efficient.</p><p></p><p>If you are going to a meeting where you believe an incident might be discussed, take the whole dang box. Nothing like showing them you are an expert record keeper - a tad intimidating as well! I know every new team member that sees my paperwork automatically assumes I know what I'm doing!!!!! I'm big on keeping everything together in one place. If you are in a hurry, just grab the box and go. Every Sunday afternoon, sit down and do your filing.....</p><p></p><p>That's my two cents! I've just recently shredded communication information from grade school for difficult child and he's in 9th grade now! The only thing I never toss is old IEPs, BIPs, FBAs, and testing.</p><p></p><p>Sharon</p></blockquote><p></p>
[QUOTE="LittleDudesMom, post: 386235, member: 805"] I have two large three ring binders. One binder I keep information I refer to on a regular basis - dividers for communication to/from school (emails printed out), a divider for interims and report cards, divider for BIP/FBA, divider for current IEP, and finally one divider on any current info whether it be research I've done on technology aids, news that I believe might be helpful to pass on at meetings, etc. That binder goes with me to IEP meetings. The other binder contains all his past IEPs, his testing results, etc. Information I want to keep, but not required to travel with me every time I have a meeting at school. Since you are talking much more paperwork, you might want to invest in one of those plastic file boxes with the handle on the top. I wouldn't do a bunch of duplicating. I would probably have a section for his testing, his IEP, his FBA/BIP, incident logs, and communications. Now, if you get a communication from the principal where there has also been an incident log and a additional communication from the Special Education teacher, staple all three together and keep it with the logs stuff in date order newest to oldest. That way all the incident logs are together. Any direct issue they would address at a meeting would probably direct result from an incident - if you pulled the incident log for that day, you would have all supporting paperwork together and not have to dig anywhere else. Makes you look much more efficient. If you are going to a meeting where you believe an incident might be discussed, take the whole dang box. Nothing like showing them you are an expert record keeper - a tad intimidating as well! I know every new team member that sees my paperwork automatically assumes I know what I'm doing!!!!! I'm big on keeping everything together in one place. If you are in a hurry, just grab the box and go. Every Sunday afternoon, sit down and do your filing..... That's my two cents! I've just recently shredded communication information from grade school for difficult child and he's in 9th grade now! The only thing I never toss is old IEPs, BIPs, FBAs, and testing. Sharon [/QUOTE]
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